Our Services
We manage the FF&E procurement process end to end from custom sourcing, budget development, project accounting and design reviews to logistics, warehousing and installation. Think of us as your project manager for your furniture. This is our process:
1
planning & scheduling
Project team introductions
Establish roles/expectations
Define communication flow
Review project schedule
Discuss project status call and reporting frequency
Review invoice processing and funding/banking options
2
bid process
Detail review of specs, quantity matrix and construction drawings
Verify quantity matrixes and takeoffs
Identification of bidding vendors and vendor due diligence
Bid warehousing and freight
Perform comparative cost analysis
Price negotiation and value engineering/opportunities for cost savings
Recommend attic stock quantities
Budget development
Lead time analysis
3
purchase order processing & expediting
Final vendor selection and budget
Issue cash flow funding schedule
Issue purchase orders
Process vendor invoices
Track all pre-production design submittals (shop drawings, finish samples, CFA's)
Distribute status reports on an ongoing basis
Track vendor production timelines and obtain ongoing progress updates
Coordinate shipments to warehouse
Inventory control - reconcile goods received and address any freight claims
Begin issuing final payments and closing out orders
4
installation
Coordinate schedule with installation team
Provide tagged plans, matrixes and assembly information to installation team
Schedule site deliveries from warehouse and/or vendor
Confirm installers received all items and address any discrepancies or damages
5
closeout
Document furniture punch list
Resolve punch list issues and close out all vendor accounts
Reconcile total budget to actual spend
Issue final financial reporting -bank reconciliation, sales tax accrual reporting
Issue final project records, flame certificates, warranties, care & maintenance instructions, etc.
